Bookkeeper | Office Administrator
Bookkeeper | Office Administrator
The Alberta Association of Recreation Facility Personnel (AARFP) is a member-driven, Not-for-Profit provincial organization dedicated to providing excellence in training and professional development for individuals involved in the operation of recreation facilities. The AARFP is managed by a volunteer board of directors who represent the membership on recreation industry issues.
We are hiring a Bookkeeper | Office Administrator at AARFP. They will be responsible for the financial duties and certain administrative tasks within the association. This is a part-time permanent position, with 24 hours a week. The core working hours of the office are 8:30 am to 4:30 pm. This position is in-office only; however, the hours are flexible. As an employee of AARFP, you are entitled to benefits, positive work culture, your own parking spot and more.
Duties/Responsibilities
Financial Duties:
- Performance of daily financial transactions
- Process account receivables/payables and ensure that all payables are submitted to the Executive Director in a timely manner for payment
- Maintaining financial records using QuickBooks
- Posting journal entries, reconciling accounts, and maintaining general ledgers
- Following up on all outstanding invoices
- Complete regular bank deposits
- Preparing monthly budget reports
- Processing of all accounts receivable for all Association revenues
- Completion and submittance of tax remittance forms, WCB, employee benefits and other government documents
- Preparation of other statistical, financial, and accounting reports as requested
- Preparation of year end reports and to assist with the Annual Audit
Administrative duties:
- Data entry of relevant attendee information and marks
- Maintenance of education and association files
- Monitor membership database system for new membership applications and course registrations
- Assist with the administration of the AARFP Awards Program, meeting minutes, cadre and meeting logistics
- Respond to phone calls and emails in a professional manner
- Order education, and office supplies
- Support all association activities as required, as well as other duties as assigned by the executive director
Qualifications
- Proficient in Microsoft Outlook, Word, and Excel
- Proficient in QuickBooks
- Certificate or diploma in business administration or accounting is considered an asset
- Attention to detail, accurate and organized
- Competent in working with membership database/software
- Excellent Customer Service
Working Conditions
- Ability to attend meetings outside of regular business hours
- Manual dexterity required to use desktop computer and peripherals
- Evening and weekend event obligations when required
- Lifting or moving up to 10lbs may be required
IMPORTANT TO NOTE: A candidate must provide a cover letter and resume, or they will not be considered. Applicants must be legally entitled to work in Canada. The job posting will be open until a suitable candidate is found. We thank you for your application, but only those selected for an interview will be contacted.
TO APPLY: Please email your cover letter and resume to communications@aarfp.com
AARFP is committed to inclusive, respectful, and equitable workplaces that represent the communities we serve. We will provide reasonable access and accommodations throughout the application and selection process. If you would like to request accommodations, please contact communications@aarfp.com.
